Privacy Policy

About Privacy Policy

Health and Global Policy Institute (HGPI) shall establish, in relation to the protection of personal information, the “Personal Information Protection Policy” (hereinafter referred to as the “Privacy Policy”) provided below and shall endeavor to comply with it.

■Declaration

When handling personal information, the Institute shall comply with the Private Information Protection Law as well as with all relevant laws and regulations and shall securely and appropriately use, store, and process such information.

Article 1. Definitions

1. Personal information
“Personal information” refers to information about a living individual that can be used to identify them specifically, such as name, date of birth, or other information (including information that can be easily cross-referenced with other information to identify a specific individual), or information that contains a personal identification code.

2. Sensitive personal information
“Sensitive personal information” means personal information as to an identifiable person’s race, creed, social status, medical history, criminal record, the fact of having suffered damage by a crime, or other identifiers or their equivalent prescribed by Cabinet Order as those requiring special care so as not to cause unjust discrimination, prejudice, or other disadvantages to that person.

3. Personal data
“Personal data” refers to personal information that constitutes personal information databases or equivalent. “Personal information databases or equivalent” refers to collections of information (including personal information) that is arranged in a systematic manner so that specific personal information can be retrieved using a computer. It also refers to personal information processed using paper that is organized and classified according to predetermined rules and placed in a state that allows for specific personal information to be easily retrieved.

Article 2. Purposes of use

HGPI shall use any personal information for the purposes undermentioned:

a. To send publications, etc. issued by HGPI, and to transmit the HGPI e-mail magazine.
b. To provide information on training courses, seminars, etc., and to manage attendance records.
c. To provide users with important notifications regarding the administration of services provided by HGPI or their maintenance, and to notify users of necessary information for services administered by HGPI.
d. To conduct surveys, to notify users when surveys are to be conducted, to prepare statistical materials, and to tabulate and analyze survey findings.
e. To respond to inquiries and consultations, to make confirmations, and to record such interactions and responses. (Includes user identity verification.)
f. To manage information related to payments for the use of services, and to notify users of such information.
g. To perform seasonal greetings and other social courtesies.
h. For any purposes incidental to the purposes of use described above.

Article 3. Handling of personal information

1. HGPI shall specify the purpose of the use of personal information to the fullest extent possible, and shall collect only the information necessary for the attainment of said purpose.

2. HGPI shall collect personal information through fair means and shall announce the purpose of its use prior to its collection, or notify the individual to whom the personal information relates, or announce the purpose of its use promptly after collection, unless otherwise allowed by relevant laws and regulations.

3. HGPI shall obtain prior consent for the acquisition of sensitive personal information or equivalent, except in the circumstances described below.
a. When required by law
b. When necessary to protect the life, body, or property of an individual, and it is difficult to obtain their consent
c. When there is a special need to improve public health or promote healthy child development, and it is difficult to obtain the consent of the individual in question.
d. When sensitive personal information in question is acquired from an academic research institution or similar party, and when it is necessary to gather said sensitive personal information for the purpose of academic research. (Including cases where acquiring sensitive personal information is in part for academic research purposes, excluding cases where there is risk of undue infringement on the individual’s rights and interests.) (Limited to cases in which academic research is conducted jointly by HGPI and the aforementioned academic research institution or similar party.)
e. When said sensitive personal information is disclosed by the person in question, a national agency, a local government, or anyone listed in each item of Article 57, Paragraph 1 of the Act on the Protection of Personal Information, or any other party specified by Order of the Personal Information Protection Commission
f. Other cases equivalent to those listed above and specified by Cabinet Order

4. In the event HGPI acquires sensitive personal information outside of the intended purpose of use, said information will be destroyed immediately.

5. HGPI shall endeavor to maintain the personal information held by HGPI so that it is accurate and up-to-date to the extent necessary for the attainment of said purpose of use.

Article 4. Changes in purposes of use

1. The purpose of use of personal information may be changed when said purpose is relevant to the purpose of use before the change, and the purpose of use after the change can be reasonably considered to be within the scope of the previous purpose of use.

2. When there is a change in the purpose of use, HGPI will notify service users of the changes or publicly announce the changes on the HGPI website, in a manner prescribed by HGPI.

Article 5. About safety measures

1. HGPI shall implement rational security measures to prevent and correct illegal access to personal information; loss, destruction, falsification and leakage of personal information; and risks related to personal information.

2. HGPI shall endeavor to maintain appropriate management and protection of personal information through review and improvement on an ongoing basis.

3. The implementation of this Privacy Policy shall be the responsibility of all officers and employees of HGPI. The executive director shall be appointed the main contact and shall promote detailed measures.

4. HGPI shall thoroughly supervise all directors and employees in complying with the Act on the Protection of Personal Information and all other relevant laws and regulations

Article 6. Third party provision

1. HGPI shall use personal information only within the scope of the purpose of use specified and shall not provide any personal information to any third party without the prior consent of the individual to whom the personal information relates, except in the circumstances described below:
a. Where and when it is requested by law.
b. When personal information is processed as statistical data in a manner that individuals cannot be identified and so that said personal information cannot be recovered.

2. When personal information is provided to or received from a third party, HGPI will make a record of necessary items in accordance with the Act on the Protection of Personal Information, and said information will be retained for the period prescribed by the Personal Information Protection Commission.

Article 7. Outsourcing of operations

When deemed necessary by HGPI, HGPI may partially outsource operations and provide personal information to the outsourcing party as necessary. In such cases, HGPI will implement security measures such as signing a nondisclosure agreement with the outsourcing party, and conduct appropriate supervision of the outsourcing party.

Article 8. Disclosure and update of personal information

In the event that HGPI is requested to disclose, correct, and/or delete any personal information by the individual to whom it relates, it shall disclose, correct, or delete the personal information to a reasonable extent. However, in the event that the request does not meet the requirements stipulated in the Act on the Protection of Personal Information, or that disclosure is deniable under the Act on the Protection of Personal Information or other relevant laws or regulations, requests may not be fulfilled.

Article 9. Changes to this privacy policy

Except when required by laws and regulations or this Privacy Policy, the contents of this Privacy Policy are subject to change without prior notice to service users. Unless otherwise specified by HGPI, revised versions of this Privacy Policy shall take effect from the time of posting on this website.

Article 10. Regarding the use of cookies

These websites uses cookies.

・j-pep.org

A cookie is a small text file containing arbitrary characters in place of personal information. When browsing this website, cookies are exchanged between this website’s server and visitors’ internet browsers and are stored on visitors’ terminals. Using cookie information allows us to provide services that are more well-suited to visitors. Visitors’ browsers can be set to provide advance notification that our site uses cookies and to accept or refuse cookies. Visitors should note that when they choose not to use cookies, it may limit the usable functions of this website.

■Contact

Inquiries regarding the management of personal information should be made to HGPI’s secretariat.

 

HGPI Social Media Guidelines

Purpose of usage

These guidelines outline matters related to the operation of accounts on social media services (including X, Facebook, LinkedIn, and YouTube) belonging to Health and Global Policy Institute (“HGPI” hereinafter), and HGPI will make every effort to uphold them.

Basic policy

The objective of utilizing official social media accounts belonging to HGPI will be to provide the latest information regarding HGPI’s operations, initiatives, and events to deepen understanding toward HGPI among users while enhancing user convenience. These accounts will be primarily used to disseminate information and, as a general rule, HGPI will not reply to or address any inquiries or comments submitted over social media. HGPI will accept opinions and inquiries through the “Contact Us” section of its official website. Please note that matters related to privacy will be handled in accordance with HGPI’s privacy policy, which can be viewed above.

Operation methods

The official HGPI social media accounts will be operated by the HGPI secretariat for the purposes listed below.

(1) Information to be transmitted

Information to be transmitted on HGPI’s official social media accounts is as follows.

  • The latest information regarding HGPI, reports on events hosted by HGPI, etc.

Disclaimers

  • While HGPI will make every effort to ensure information posted on its social media accounts is accurate, HGPI assumes no responsibility for any actions taken by users using information provided on its social media accounts.
  • HGPI assumes no responsibility for any reply, repost, comment, etc. posted by visitors to its social media accounts.
  • HGPI assumes no responsibility for any trouble or dispute that occurs among users or users and third parties in relation to its social media accounts.
  • The copyrights of comments and other posted content belong to the users who posted them. However, by commenting, etc., users agree not to exercise said copyrights against HGPI and grant HGPI the right to use posted content free of charge and on a non-exclusive basis, worldwide.

Removal, etc. of submissions from users

Please note that HGPI may remove comments or other submissions, block accounts, or take similar actions without prior notice in the event one of the following applies.
  • Content violates or may violate laws, ordinances, etc.
  • Content defames specific individuals or groups
  • Submissions carry political intent or are made as part of religious activities
  • Content infringes on intellectual property rights including copyrights, trademarks, and portrait rights belonging to HGPI or a third party
  • Content is meant to advertise, promote, solicit, or serve as business activity, or fulfill any other commercial purpose
  • Content is discriminatory or encourages discrimination on the basis of race, ideology, creed, etc.
  • Content infringes on public order or sound morals
  • Content is false, factually incorrect, or intends to promote hearsay or rumors
  • Content infringes on privacy, such as by identifying individuals or disclosing or leaking personal information without consent from the party in question
  • Content impersonates another user, a third party, etc.
  • Harmful programs, etc.
  • Inappropriate content, including obscene expressions
  • Any altered version, in full or in part, of content provided by HGPI
  • Content unrelated to content posted by HGPI
  • Any other information HGPI deems inappropriate, including links to sites that include such content

Matters related to copyright

Except for personal use, quotation, or other use permitted under copyright law, content posted to HGPI’s official social media accounts may not be reprinted or otherwise reproduced without express permission from HGPI. When quoting, etc., please clearly indicate the source of quoted material in an appropriate manner. Please note that detailed provisions related to copyright will be handled in accordance with these guidelines.

Disclosure, alteration, etc. of usage guidelines

The content of these guidelines will be posted on HGPI’s official website. Furthermore, these guidelines are subject to change as necessary and without prior notice.

*Please note that social media accounts operated by HGPI projects will also be operated in accordance with these social media guidelines.

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